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Senior Administrative Assistant, Business Segment Liaison - Schaumburg, IL more...
Location:Schaumburg, IL
First posted:May 15, 2017

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)

The Senior Administrative Assistant / Business Segment Liaison (BSL) will support the Senior Vice President of Sales and serve as the dedicated BSL for all of Specialty Sales. The Senior Administrative Assistant willprovide support with senior level administration services including: answering the telephone, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, sending professional communications via email, coordinating meeting logistics, creating and maintaining excel spreadsheets and assisting with professional executive level presentations.

This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.

This position will have administrative as well asBSL (Business Segment Liaison) responsibilities including: New hire onboarding / offboarding, equipment ordering and set-up, software purchases and office supply ordering.

Primary Responsibilities:

Prepare checklist for all New Hire information and order all necessary supplies
Prepare invoices in Concur, keep track of paid status and prepare expense reports
Create / maintain calendars and coordinate meetings avoiding scheduling conflicts
Sorting letters and checking for errors; batching for mailing via the Distribution Center
Act as a team resource for distributing hard copies as needed; monitors printers
Maintain compliance with turnaround times based on the member's product, the type of request and the specific regulatory agency
Create / prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
Schedule, coordinate, and / or set up resources and technology needed for meetings / events
Make travel arrangements for meeting attendees and host, coordinate, and / or facilitate meetings / external events as needed
Complete and correctly submit required Service Requests to support department needs
Track requests for on-time completion
Take proactive measures to prevent missed deadlines
Accurate/on time submissions of Service Request forms
Support Senior team members in preparing presentations and perform other duties as assigned

Required Qualifications:

High School Diploma/ GED or higher level of education
2+ years of administrative support to senior leadership in a corporate setting
Intermediate or greaterlevel of MS Word, Excel, Outlook and PowerPoint proficiency
Experience working in a fast-paced, matrix organization
Must have a polished demeanor and be comfortable working with people at all levels
Ability to provide high quality, consistent services to the various leaders within the department
Ability to manage multiple tasks / projects and deadlines simultaneously with meticulous attention to detail
Preferred Qualifications:

Bachelor's / Associates' degree or higher level of education
Business Segment Liaison (BSL)or onboarding experience (or willingness / ability to become certified as a BSL)

Experience working in a large corporate environment and/or a corporate sales environment
Advanced or greater proficiency withMicrosoft Excel (advanced formulas, pivot tables, macros, lists, statistical functions, etc.)

Excellent verbal and written communication and grammatical skills

UnitedHealth Group is working to create the health care system of tomorrow. Already Fortune 6, we are totally focused on innovation and change. We work a little harder. We aim a little higher. We expect more from ourselves and each other. And at the end of the day, we're doing a lot of good.Through our family of businesses and a lot of inspired individuals, we're building a high-performance health care system that works better for more people in more ways than ever. Now we're looking to reinforce our team with people who are decisive, brilliant - and built for (please use the apply button below)e to UnitedHealth Group, and share your ideas and your passion for doing more. We have roles that will fit your skills and knowledge. We have diverse opportunities that will fit your dreams.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

Job Keywords: Administrative Assistant, Senior Admin, Onboarding, Onboarding Specialist, Business Segment Liaison, Senior Administrative Assistant, Schaumburg, IL, Illinois

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